Enrollment Procedures:

Enrollment:  Before enrollment in the Toddler or Preschool program at Heartworks Montana is granted all parties must meet and make sure it is a good fit for the family, child and teacher.  The program’s intimate atmosphere of no more than six children and one teacher allows the children to learn and explore at their own pace while having ample one on one time with the teacher and peers.  Because of this, it is vital that everyone in the program feels comfortable, safe and loved.

Admissions requirements: All of the following forms listed below must be submitted by your child’s first day of school.  No child will be admitted without current immunization records.

1.    A meeting with me, you and your child

2.    Completed and signed parent-provider contract

3.    A $50 (non-refundable) one time application fee due with signed contract

4.    State of Montana certificate of immunization (***NEEDS TO BE COMPLETED BY PHYSICIAN)

5.      A Pediatric Health Statement (***NEEDS TO BE COMPLETED BY PHYSICIAN)

6.    An emergency Contact and Parental Consent form

7.    Infant feeding schedule (Children 0-24 months only)

8.    A $125 annual supply fee and first months tuition

Tuition: Monthly tuition is based on a nine month school year and reflects all closure dates.  Monthly tuition Includes insurance and annual state licensure.  Tuition is due on the first of each month with a $25 late fee accrued after the 5th. 

Application and Annual supply fee:  A non-refundable $50 application fee is due upon your child’s acceptance into the program.  A yearly supply fee of $125 is due with your child’s first tuition payment

Student Withdrawal: Thirty days written notice to the School Director is required before withdrawing a child from the school.  Director also reserves the right to give parents a 30 days notice of child’s termination from the program.

Snack/Lunch: Children in the preschool program bring their own sack lunch.  We offer a healthy morning snack with a combination of grains/fruits/vegetables & dairy for each program. (If your child has special dietary needs I will do my best to accommodate this, however you may be asked to provide all or part of your child’s snack items.) ***Heartworks is a nut free school.  No peanut or tree nut snack or lunch items will be allowed.

Drop off & Pick-up:  Many children have a hard time with separation form their parent/guardian.  To help make the transition easier for your child be clear with your intent and direct them to me or to the morning circle activity.  Be sure to say good-bye and let them know you will return.  Do not try and sneak away. In my experience the quicker and clearer you make the transition the easier it will become for you and your child.   Arriving on time so your child has a chance to explore our morning activity, and be a part of morning learning circle is essential.

Please make sure you are prompt for pick-up times. A $5.00 fee will be charged for the first 15 minutes, and $1.00 per minute after the first 15 minutes.  Please put late arrival fees in tuition box.  In respect for the program and the other children please wait outside the classroom area until class is dismissed from story circle.  Our end of the day circle is a vital time for your child to learn, listen and share, and children leaving in the middle of this is disruptive to your child and the class. If you need to pick up your child early, or arrive late in the morning, please make prior arrangement with the teacher.